Workplace defamation

The use of email and social media is increasing the potential for defamation claims arising out of the workplace. Yet defamation claims arising out of the workplace present special challenges for both plaintiff and defense counsel. 

Defamation FAQs - The Basics

What is defamation?

Defamation is a false statement, communicated to a third party, that injures another person's reputation or good name. A defamatory statement may be publicly spoken or published in writing, such as in a newspaper or on-line.  


In Minnesota, defamation includes both libel and slander. To establish the elements of a defamation claim in Minnesota, a plaintiff must prove that: (1) the defamatory statement was communicated to someone other than the plaintiff; (2) the statement is false; and (3) the statement tends to harm the plaintiff's reputation and to lower the plaintiff in the estimation of the community. McKee v. Laurion, 825 N.W.2d 725 (Minn. 2013).

What is the difference between libel and slander?

Libel is defamation in the form of a written or published statement.  Slander is a defamation in the form of a spoken statement.  (The difference is easy to remember if you think that literature starts with an "L" and speaking starts with an "S".)

What should I do if I get sued for defamation?

If you are served with a lawsuit in Minnesota state court, you have 20 days to answer or file a motion to dismiss. If you are sued in federal court in Minnesota, you have 21 days to answer or file a motion to dismiss. In Minnesota state court, you can be served before the lawsuit is filed with the court system. You still are required to answer.  


After retaining an attorney and determining your deadline to respond, the second thing you should do if served with a defamation lawsuit is to tender the claim to any applicable insurance policies that you or your business may have. Employers sued by a former employee may have coverage under an Employment Practices Liability Insurance ("EPLI") policy.  Individuals may have coverage under their homeowner's insurance.

What are possible defenses to a defamation claim?

There are many possible defenses to a defamation claim.  First, truth is always a defense. Another defense is that the claim of defamation was not pled with sufficient "particularity" under the rules of civil procedure. For example, a lawsuit stating only, "the defendant defamed me" will be subject to dismissal upon motion unless the plaintiff can state what the statement was, when it was made, how, by whom, and to whom it was communicated, among other details.  


A statement may also be found to be a statement of opinion rather than a false statement of fact.  For example, the statement that "John Doe is a jerk" is not actionable as defamation because it cannot be proven true or false. The statement, "John Doe is a thief" would be a proper basis for a defamation claim if it was false. 


"Qualified privilege" (discussed below) is often a defense to defamation claims against an employer by an employee.  An absolute privilege may also exist in some circumstances. Finally, statutory defenses may be available under Chapter 181 of Minnesota statutes for claims of defamation based on a personnel file or employment reference.    For more information about a 2018 Minnesota Court of Appeals decision on this topic, see Minnesota Court of Appeals Clarifies Qualified Privilege Defense in Defamation Cases. 

What if I'm defamed on-line?

"Cyber-defamation" is treated the same under the law as any other form of defamation.  


Defamation on the internet is an increasing problem.  Businesses may be concerned about harsh reviews on websites such as Yelp or comments on a YouTube or Facebook page. However, a 1996 federal law called the Communications Decency Act makes it difficult to sue the Internet host.


It is possible to sue the author of the comments if the statement otherwise meets the definition of defamation. However, identifying the name of an anonymous person posting a comment on the Internet may be difficult, and there may be obstacles to establish jurisdiction in Minnesota if the person is out of state or even in another country.

What is the statute of limitations for a defamation claim in Minnesota?

The statute of limitations for libel or slander in Minnesota is two years. Minn. Stat. Section 541.07. 


Defamation FAQs - Legal Details

What is qualified privilege?

An allegedly defamatory statement is protected by a qualified privilege if the statement was made in good faith and upon a proper occasion, from a proper motive, and was based on reasonable or probable cause.  


The concept of qualified privilege is often applied to communications between former and prospective employers about employees.  The concept is broader, however, and can be asserted in any context where the speaker had a legitimate purpose and good faith. The most commonly litigated issue in workplace defamation cases is whether the defendant acted out of malice so as to defeat the conditional privilege surrounding most employment matters.  A “conditional privilege will virtually always attach, as an initial matter, to statements made about employees[.]”


In Stuempges v. Parke, Davis & Co., the Minnesota Supreme Court explained the rationale behind the qualified privilege in employment situations: "[A]n employer called upon to give information about a former employee should be protected so that he can give an accurate assessment of the employee’s qualifications. It is certainly in the public interest that this kind of information be readily available to prospective employers, and we are concerned that, unless a significant privilege is recognized by the courts, employers will decline to evaluate honestly their former employee’s work records."


Minnesota appellate courts have repeatedly and consistently recognized a qualified privilege with regard to communications by an employer about an employee relationship. A qualified privilege, however, can be defeated by a showing of “malice.”  Malice has been defined as “actual ill will, or a design causelessly and wantonly to injure plaintiff.  Because a requirement of a qualified privilege is that the statement be made in good faith, this can be seen as the flip side of the same coin.  Workplace defamation litigation therefore follows a ping-pong-like pattern starting with plaintiff’s complaint of defamation, then defendant’s assertion of a qualified privilege, next plaintiff’s claim of malice, and finally defendant’s motion arguing that there is no evidence of malice. 


There are various means of establishing facts to show “malice.” Where there is an accusation of theft, misconduct, or a crime committed on the job an employer may be barred from invoking the qualified privilege if it did not conduct an investigation.  The second method to determine if a defendant acted out of malice or knew the statement was false is look for “extrinsic evidence of ill feeling, or intrinsic evidence such as exaggerated language or the extent of publication.”

What is disparagement?

"Disparagement" is the act of saying something negative or pejorative about a person. A disparaging statement can be true. It is therefore NOT the same as defamation. Generally, under Minnesota law, you cannot sue someone for disparagement unless the person has signed an enforceable contract agreeing not to disparage you. 

What is a non-disparagement clause?

A non-disparagement clause is a provision in an agreement not to disparage a person or company. These types of clauses are fairly common in severance agreements and settlement agreements resolving other legal claims. They are meant to induce the parties to not say bad things about each other in the future so as to avoid further .  Non-disparagement clauses are dangerous, however, for the reason that breaching a non-disparagement clause could itself lead to another legal claim. Such provisions must therefore be entered into with caution.

What does "per se" defamation mean?

Defamation "per se" is often misunderstood. Per se defamation means that the plaintiff need not prove actual harm. It does not mean the plaintiff automatically wins. 


Historically, under common law, there are four categories of slander "per se": statements that falsely (1) accuse a person of a crime, (2) accuse a person of having a loathsome disease, (3) accuse a person of serious sexual misconduct or unchastity, or (4) accuse a person of improper or incompetent conduct regarding a person's business, trade or profession. (Note that libel of any kind is actionable per se, so this is one area where it may make a difference if the defamation was spoken or written.)   

What is defamation by compelled self-publication?

Defamation by compelled self-publication is a limited exception to the requirement that a statement must be communicated to a third-party in order to be actionable as defamation. It applies only when the person to whom a false statement is made is "compelled" to repeat or publish the defamatory statement to a third person and it was foreseeable to the defendant that the plaintiff would be compelled to do so.  


"Compelled" means that the defamed person has no reasonable means of avoiding publication of the statement or avoiding the resulting damages. Minnesota is one of only a few states that recognizes this doctrine and it has been applied only narrowly and cautiously by the courts. 

What damages are available for a defamation claim?

The amount of damages that might be awarded to a successful plaintiff in a defamation case is impossible to predict with precision and largely in the discretion of the jury. Depending on the facts, a plaintiff can potentially seek actual damages, presumed damages, and punitive damages.  


Actual damages might be the amount the plaintiff would have earned at a job that he or she would have been offered but for the defamation.  Presumed damages is an amount to compensate the plaintiff for the damage to his or her reputation.  Punitive damages are only allowed in Minnesota where there was a willful or clear disregard for someone's rights.  


Several verdicts or awards in Minnesota defamation cases have exceeded one million dollars, but many more cases are dismissed or resolved before they ever get to trial.